University Mail Services
(Your Name)
1100 College Street
*MUW-(Your Box Number)
Columbus, MS 39701-5800
*The Box Number is the most important part of the address. Without this number there is an increase in the time to look up each and every box number for mail that comes in. This problem causes a delay in the processing of your incoming mail.
Thank you,
Mail Services
Mission Statement: Mail Services oversees the operation and distribution of the University’s mailing services to benefit the administration, faculty, staff, students and surrounding community.
Hours: 8 a.m. to 4:30 p.m. Monday – Friday
Mail Services is located in the Hogarth Student Center.
(662) 329-7408
Renee Phillips, Mail Services Assistant
The price for First-Class Mail single-piece letters will increase by a penny when prices change on January 27, 2013. The new 46 cent Forever stamps will allow customers to mail letters to any location in the United States. Forever stamps are always good for mailing a one-ounce letter anytime in the future regardless of price changes.Highlights of the new single-piece First-Class Mail pricing, effective Jan. 27, 2013 include:
Letters (1oz.) - 1-cent increase to 46 cents
Letters additional ounces - unchanged at 20 cents
Postcards - 1-cent increase to 33 cents
A large variety of flat-rate boxes and envelopes for Priority Mail, including legal-sized flat rate envelopes will continue to be offered by the campus post office.
New domestic retail pricing for Priority Mail Flat Rate products include:
Small box - $5.80
Medium box - $12.35
Large box - $16.85
Regular envelope - $5.60
Legal envelope - $5.75 (coming soon to campus post office)
Please be reminded the campus post office services are limited. You may purchase postage stamps, mail first class items, and mail items using Priority Mail. For a complete listing of services provided at other post offices, please see http://about.usps.com/news/national-releases/2012/pr12_114.htm
MAIL SERVICES INFORMATIONIn an effort to better assist the campus community, we ask that you please be aware of and adhere to the following information as it will help us to serve you more effectively and efficiently.
1. Mail Services is open Monday – Friday from 8 a.m. to 4:30 p.m.
2. The mail service staff distributes on campus mass mailing; however, we will need an advance notice so we can prepare to distribute them as quickly as possible.
3. Please make sure all outgoing metered mail, especially a large amount (400 pieces or more) is received by 3:30 p.m. to ensure processing that day. If not received by 3:30, it will be processed the next day
4. Please separate campus mail from off-campus mail and attach a postal transmittal slip to all off-campus mail as well. Properly sorting the mail will ensure that campus mail is not metered. Please organize by shape and turn mail the correct way--this will help to ensure that all mail is metered properly, thus saving postage.
5. Please put all metered mail in the proper locations. Metered mail does not go in the slot marked mail. That slot is for stamped mail only.
6. Mail Services only accepts cash. We are not set up to accept checks or debit cards. We apologize for any inconvenience.
7. UPS, Federal Express and DHL packages are received in Resources Management. Student packages are distributed at Community Living. Mail Services does not handle any of these packages.
8. If you have mail addressed to students that equals 25 pieces or more, please put them in numerical order. This helps us to distribute the pieces faster.
9. Please use the correct box number (not phone extensions) on interdepartmental envelopes and be sure to cross off last office used (this is for your protection).
For special mail services such as delivery confirmation, international mail, signature confirmation, certified mail, express mail, registered mail , certified mail and return receipt, you may go online to http://www.usps.com/ where cheaper rates are available for certain services or visit the nearest post office located downtown on Main Street. Procurement cards can be used to pay for special mail services. The campus post office is no longer authorized to provide these services.
The post office sells postage stamps, meters official University mail, and mails priority packages no larger than 12x12x6, which is the size of a large priority box. Priority mail boxes are available at the post office. Maill is delivered each morning and picked up each evening from the University post office.
Because there is a limited amount of funds in the non-profit account at Bluecutt, we ask that you please contact the Post Office at 7408 as soon as you decide a bulk mail-out is necessary. We ask for at least a 2 week notice. This will give us a chance to ensure there are enough funds to cover a mail-out without delay. Again, please contact the Post Office as soon as you determine a bulk mail-out is necessary.
BULK/NON-PROFIT MAIL PROCESS
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All bulk/non-profit mailing is handled Monday – Friday, from 1 p.m. to 4 p.m. ONLY at the Bluecutt General Mail Facility, 3202 Bluecutt Road. Please take bulk mail-outs to the back of the facility (where trucks load). There is a specific area for bulk mail located there. The contact is Brady Whitmire, 245-0247.
- --For this mailing, all envelopes must have a permanent imprint that states the following:
Non-profit Org.
U.S. Postage
PAID
Columbus, MS
Permit No. 62.
NOTE: Nick Adams, graphic designer in Public Affairs, is able to assist with this. He can be reached at 329-7119.
- Before Bluecutt will process the mail-out, please note the following:
-- There must be at least 200 pieces.
--Because there are two rates, the mail out must be sorted by zip code – those in the 397 area and those outside the 397 area and Bluecutt must know the count for each area.
--Please know the total number of pieces to be mailed.
--You must complete a form 360z (this is provided by Bluecutt at the time of the mail out)
- After the mail-out, please do the following:
--Be sure to get a copy of the 360z form.
--Write the budget code to be used for the mailing on the form and send a copy of the form to Angenette in the Post Office.
--NOTE: After an activity report is received from Bluecutt that lists the charges, University Accounting will deduct that money from the appropriate budget.
EXPRESS MAIL
When Express Mail is received at Bluecutt, it is stamped with Angenette Butler's signature, not her actual signature. Once the Express Mail makes it to campus, Angenette and the driver veriify the mail, sign it in and then the mail is placed in the appropriate box.
