Mississippi University for Women

MUW Police Department
                                                        MISSISSIPPI UNIVERSITY FOR WOMEN
                                                             Emergency Operations Plan
                                                                    Table of Content

Introduction
Purpose
Policy
Scope
Procedures
Preparation
Campus Emergency Resource Team (CERT)
Review
Emergencies (Minor or Major)
Declaration of Campus State of Emergency
Emergency Communication
     Emergency Alert
     MUW Alert Communication System
     Alert Announcements (Plain Language)
     Media Information/Official Statements
Response
Direction and Coordination
     Exhibit 1: MUW ICS Organizational Chart for Major Incident
Emergency Service Units
     Exhibit 2: Emergency Service/Responsibilities and Emergency Contact Numbers
Responsibilities
     President
     Administrators, Divisions and Department Heads
     Emergency Preparedness
     Faculty and Staff Supervisors
     Implementation of the Plan
     Exhibit 3: Incident Commander Responsibilities
Possible Emergencies and Reporting Emergencies
     Reporting Emergencies
     Hazard Material Spill
     Fire
    Exhibit 4: Fire/Life Safety Plan
     Medical Emergency
     Utility Failure
     Bomb Threat
     Threats received by telephone
     Threats received by mail or e-mail
     Suspicious Package
     Violence or Weapon Threat
     Hostage/Barricaded Situation
     Active-Shooter Situation
     Civil Disorders/Demonstrations
     Exhibit 5: Civil Disorders Plan
     Aircraft Crash on Campus
     Tornado
          Tornado Watch
          Tornado Warning
     Ice Storm
     Hurricane
     Flood
     Earthquake
Plan for Possible Contingencies after an Emergency
     Exhibit 6: Inclement Weather Operating Assignments
Training
Person with Special Needs
Review
Campus Closing/Evacuation
Campus Emergency Resource Team (CERT)
Recovery
     Access to Emergency Area
     Recovery Goals
     Exhibit 7: MUW Emergency Response Personnel Access Cards
Exhibits
     1: MUW ICS Organizational Chart for Major Events
     2: Emergency Services Unit Head Responsibilities
          MUW Emergency Contact Numbers
     3: Incident Commander Responsibilities
     4: Fire/Life Safety Plan
     5: Civil Disorders
     6: Inclement Weather Operating Assignments
     7: Emergency Access Cards
     8: Protocol/Standing Incident Command Center
Steps for Notification and Decision-making

                                                                                         MISSISSIPPI UNIVERSITY FOR WOMEN

                                                                                                Emergency Operations Plan
INTRODUCTION
The purpose of the MUW Emergency Operations Plan is to enhance the protection of lives and property through effective use of university and campus resources. Whenever an emergency affecting the campus reaches proportions that cannot be handled by routine measures, the President or her designee may declare a state of emergency and contingency guidelines may be implemented. There are two (2) general types of emergency situations that shall result in the implementation of this plan. These are: (1) Large Scale Disorder and (2) Large Scale Natural or Man-made disaster. Since emergencies may be sudden and without warning, these procedures allow for flexibility in order to get the university and the community back to normalcy.
Back to top

PURPOSE

To comply with state and federal laws applicable to the Mississippi University for Women concerning emergency actions.
Back to top

POLICY

Mississippi University for Women shall maintain an Emergency Operations Plan to outline emergency operations guidelines to protect lives and property through the effective use of University employees and equipment and community resources should an emergency occur.
Back to top

SCOPE

These procedures apply to all personnel, buildings and grounds owned and operated by the Mississippi University for Women.
Back to top

PROCEDURES

The Emergency Operations Plan shall address all protocols for activating the Incident Command Center (located in McDevitt Hall) and assembling the Campus Emergency Resource Team to address issues regarding preparation, response and recovery for an emergency situation that may affect the Mississippi University for Women. Input for the plan should be gathered through knowledgeable sources of emergency management and emergency operation procedures. These sources shall include, but not limited to the, MUW Police Chief, Director of Facilities Management, Lowndes County Emergency Management, All Vice-Presidents, Director of Human Resources, Director of Public Affairs, Director of Housing, Columbus Fire Department, Columbus Police Department and Lowndes County Sheriff Department.
Back to top

PREPARATION

Each building representative and/or department head/director should have an emergency operations plan which includes preparation measures to take when forewarned of a possible emergency, procedures for building evacuation and designate shelter areas in their building. These preparedness plans should be communicated to all tenants. For help with pre-planning a building, contact the Chief of Police.
Back to top

CAMPUS EMERGENCY RESOURCE TEAM

Emergency Coordinator: Chief of Police
Damage Control: Dewey Blansett, Director of Facilities Management
Campus Security: MUW Police Department Personnel
Public Information: Anika Perkins, Director of Public Affairs
Environmental Health and Compliance: Melanie Freeman, Director of Human Resources
Residential Housing: Sirena Parker, Director of Housing
Resources Management: Angie Atkins, Director of Resources Management
Identification Services: Susan Lollar, Identification Services Coordinator
Records/MUW Police Department: Sherry Honsinger, Administrative Assistant
Director of Campus Health Center: Eva M. Black RN, BSN

Back to top

REVIEW

The MUW Chief of Police is responsible for the review of this Emergency Operations Plan annually or as needed. The Emergency Operations Plan will be reviewed, revised or updated as needed by all Vice-Presidents and the President.
Back to top

EMERGENCIES **

Minor: Any incident, potential or actual, which will seriously affect the operation of the University.

Major: Any incident, potential or actual, which affects an entire building or group of buildings and which will disrupt the operation of the University. An emergency in which outside resources will be needed as well as major efforts from campus support services. Major policy considerations and decisions will usually be required from the University Administration in response to a major emergency.

**The University President, or designee serves as the overall Emergency Director during a major emergency or disaster.
Back to top

DECLARATION OF CAMPUS STATE OF EMERGENCY

The authority to declare a campus state of emergency rests solely with the University President or designee. The authorization is as follows:

During the period of any major emergency, the MUW Police Department will implement the Incident Command System (ICS) and place the necessary procedures in place to handle the emergency, safeguard life and property and maintain educational facilities. The Chief of Police shall immediately update and consult the President or designee regarding the emergency and the possible need for a declaration of a campus state of emergency.
Back to top

EMERGENCY COMMUNICATIONS

Emergency Alert

Alert notification should not preclude anyone from taking immediate steps to contain the emergency.

When an emergency occurs or is imminent, it shall be the responsibility of the University Police to notify appropriate university officials, the Campus Emergency Response Team and other emergency response personnel. Incident conditions during class hours will require communication of instructions through the normal administrative structure to faculty, students and staff employees.

Uncertainty and confusion must be prevented or minimized and the protection of lives must be paramount. All communications must be short, clear, concise and task-driven.

MUW Alert Communication System

Emergency Information Website- Up-to-date information (www.muw.edu).
Text Messaging-to cell phones (must be signed up)
Mobile Loudspeakers-Each University Police Department vehicle has " Public Address" capability.
Building fire alarm systems-Used only for evacuation. Would not be useful during an active shooter situation.
Sirens-normally activated to warn of tornado. Sirens are tested by Lowndes County Emergency Management at 10:00 a.m. on the 1st Wednesday of every month if there is no inclement weather.
Campus telephone system-While slow, this system may be necessary to use. Any telephone cut-offs and special installations shall be coordinated through the Director of IT.
E-mail-This method could be effective when a longer notification delay is acceptable and other communications systems would be inappropriate or cumbersome.
Voice announcements- through our public address system, sirens activated by MUW PD.
2-way radios-will be the primary internal communication tool during response and recovery phase.

Alert Announcements (Plain Language)

Stand-by- This is the traditional alert to advise all persons involved to prepare for an emergency and/or that there is insufficient information to act.
Evacuate Building- Evacuation of buildings would be announced if a catastrophe is imminent or has occurred and buildings must be evacuated in order to protect lives.
Shelter-in-Place - This will be announced if there is warning of an emergency (i.e. tornado), but there is no time to go home or it is determined safer for all people to go to their predetermined shelter area.
Go Home – This simple emergency announcement should suffice to begin an orderly evacuation of the campus. Determination must be made that students and employees will have enough time to reach their destinations. Campus residents may or may not be evacuated, depending on conditions, but should go to their residence until instructions are given.

Media Information/Official Statements

The primary function of the Public Affairs office during an emergency situation is to serve as the liaison with the news media and to provide timely and accurate information to the public. The Public Affairs Director or her designee will provide such news releases as are needed and will disseminate official statements only by those who are authorized to make them. Information may be posted on the University's website to handle inquiries from the public relative to the emergency and to assist in suppressing rumors.

Back to top

RESPONSE

When a disaster has occurred or is imminent, all campus activities must be directed toward the preparation and implementation of the Emergency Operations Plan.

Response in emergencies will be based on the Incident Command System (ICS). ICS is a standardized on-scene incident management system that can be utilized for smaller emergencies or can be expanded to utilize other organizations to coordinate an effective response in the event of a major emergency.

If necessary, the Campus Emergency Resource Team will be activated. Members of CERT will report to the Incident Command Center which is located in McDevitt Hall. Welty Hall will serve as the 2nd Alternate Site should the emergency deem it necessary and Hogarth Student Union will serve as the 3rd Alternate Site. The Incident Command Center will serve as a specific facility for communications, information coordination and meetings during emergency operations. A backup generator will be available at all sites and will enable full power capability during power outages. The MUW Police Department will provide security for the Command Post until the emergency is over.
Back to top

DIRECTION AND COORDINATION

Emergency Coordinator- All emergency operations shall be coordinated by the Chief of Police or his designee. The direct operational control of the campus major emergency or disaster is the sole responsibility of the Chief of Police or his designee. The coordination of campus emergency resource team is the responsibility of the Chief of Police who will coordinate all on-campus emergency functions as directed. Back to top

Exhibit 1: MUW ICS Organization for Major Incident

EMERGENCY SERVICE UNITS

During ad large scale disaster (ice storm, tornado, earthquake, explosion, fire), it may be necessary to implement the Emergency Operations Plan into full or partial implementation. Campus emergency service for such a disaster is divided into ten (10) emergency service units, which may be altered individually as required:

- Critical Incident Response Command
- Communication
- Housing and Feeding
- Medical and Health
- Facilities Management
- Public Information and Assistance
- Purchasing and Supply
- Transportation
- Law Enforcement and Security
- Safety and Environmental

Exhibit 2: Emergency Services/Responsibilities and Emergency Contact Numbers

Back to top

RESPONSIBILITIES

President-is the Campus Emergency Director and responsible for the overall direction of the campus emergency operations as previously outlined.

Administrators, Divisions and Department Heads

Every administrator, division and department head may appoint a specific person as the Building/Facility Coordinator for every activity under their control and has the following responsibilities before and during an emergency. All administrators and Department heads should keep an updated contact list for their people. The contact information should be updated on an as needed basis. In case of a major emergency on campus, the contact list should be kept at off-site location.

Back to top

Emergency Preparedness

1. Building evacuation information shall be distributed to all employees with follow-up discussions, on-the-job training and explanation as required.
3. Time shall be allowed for training employees in emergency techniques such as fire extinguisher usage, first aid, CPR and building procedures.
4. Contact the MUW Police Department or Facilities Management for assistance.

Faculty and Staff Supervisors

Each faculty and staff supervisor has the responsibility to:

1. Educate students and employees concerning University emergency procedures as well as evacuation procedures for their building and activity.
2. Inform their students and staff of an emergency and initiate emergency procedures as outlined in this guide.
3. Inform all students, staff and faculty to conform to building evacuation guidelines during any emergency and to report a designed campus assembly area outside the building where a head count can be taken.

Implementation of the Plan

The Protocol for standing up the Incident Command Center located in McDevitt Hall and assembling the Campus Emergency Resource Team (CERT) is as indicated in Exhibit 9.

After an alert notification, the MUW Police Supervisor on duty will stand up the Incident Command Center following the protocol of Exhibit 9. The Incident Commander, if not the Chief of Police, will assume all responsibility of the Incident Command Center and remain in that capacity until relieved by the Chief of Police or designee. University equipment and employees shall be utilized to the maximum extent to protect life and property and to restore conditions to normalcy in the shortest amount of time.

The Incident Commander shall be responsible for the overall operation and coordination of the Emergency Operation Plan. The Incident Commander may conduct meetings and schedule such reports from unit heads as necessary to update records and maintain maximum efficiency in times of an emergency.

Exhibit 3: Incident Commander Responsibilities

POSSIBLE EMERGENCIES and REPORTING EMERGENCIES

Reporting Emergencies

To report an emergency, contact 911 and then the MUW Police Department @ 662-241-7777
When calling to report an emergency, stay calm, give your name and carefully explain the problem and give the exact location. DO NOT HANG UP UNTIL TOLD TO DO SO BY THE DISPATCHER.

It is impractical to outline the specific emergency procedures to follow for every contingency. Each situation will present new problems. This plan establishes the basic guidelines necessary for most emergency situations.

Hazardous Material Spill

1. Any spillage of hazardous material should be immediately reported to 911 and the MUW Police Department (662-241-7777). After receiving this information, the 911dispatcher will contact the MUW Police Department's dispatcher and advise them that there is a hazardous material spill on campus. After contacting the dispatcher, the Lowndes County Emergency Management will be contacted and advise of the situation.
2. When reporting, be specific as possible about the material and the location of problem.
3. Evacuate the area and cordon off the area. Officers should make sure they have protective gear and gas mask.

If there is potential for hazardous material to affect a large portion of the building, officers and first responders should ascertain what kind of material is present before evacuating the building. If evacuation is necessary, activate the fire alarm and direct residence away from the spill.

Fire

1. Pull the fire pull station to notify others.
2. Evacuate the building.
3. Contact 911.
4. Move away from the area so emergency personnel can do their job.
5. Do not go back into the building for any reason, until given permission by the responding authorities.

Exhibit 4: Fire/Life Safety Plan

Medical Emergency

1. If a serious injury occurs, immediately contact 911 and then contact the MUW Police Department @ 662-241-7777.
2. Only trained personnel should assist the victim.
3. If you are not trained, help keep the victim calm until help arrives.

Utility Failure

1. Any utility failure during normal business hours should be reported to Facilities Management @ 662-329-7396, otherwise contact the MUW Police Department @ 662-241-7777.
2. If there is potential danger, evacuate the building. If you cannot evacuate the building by using the fire alarm, an individual must go floor to floor and get everyone evacuated.
3. Plumbing/flooding: Do not use any electrical equipment.
4. Gas Leak: Cease all operations; do not turn any lights or equipment on/off, this could trigger an explosion. Leave the area immediately and call 911 from a cell phone or another building.

Bomb Threat

Threats received by telephone:

1. Obtain as much information as possible from the caller.
2. If another person is in the office, develop a signal to alert the person to listen in on the
call.
3. Take notes on what is said, their tone of voice and any background noise
4. Contact 911 immediately.

Threats received by mail or e-mail:

1. Do not throw away or delete any possible evidence.
2. Contact the MUW Police Department @ 662-241-7777 immediately.

Suspicious Package

1. Do not touch or open the package.
2. Leave the area immediately.
3. Contact 911 and the MUW Police Department @ 662-241-7777 immediately.

Violence or Weapon Threat

1. If someone enters a building with a weapon or acts violently, contact 911and the MUW Police Department immediately @ 662-241-7777.
2. Should gunfire or explosives discharge, take cover, secure your doors and stay there until the police arrive.

Hostage/Barricaded Situation

1. If possible, notify 911 and the MUW Police Department 662-241-7777 immediately.
2. Avoid all drastic action, time is on your side.
3. Obey the hostage taker, do not try and be a hero.
4. Do not speak unless you are spoken to, stay calm.
5. Position yourself where you will not interfere with any attempts to neutralize the hostage taker (move away from windows and do not stand or sit in front of the door).

Active-Shooter Situation

1. Notify 911 and the MUW Police Department @ 662-241-7777 immediately.
2. Lock-down the building and classrooms immediately and barricade doors if times permits.
3. Turn off all lights, open blinds and get to the inside wall of the room. Stay as quiet and calm as possible.
4. Do not leave until the police has given the "ALL CLEAR."

Civil Disorders/Demonstrations

A civil disorder is a sudden, unforeseen or foreseen emergency, such as an unlawful assembly resulting in riot, strike, demonstration, including civil disobedience, sit-ins, stand-ins, etc. and obstructing free access to building, walks and roads.

1. Contact 911 and the MUW Police Department @ 662-241-7777 immediately.
2. Stay away from the area; all occupants should remain in their office or classroom.
3. Demonstrators will be asked to terminate the disruptive activity by the Chief of Police or designee.
4. If demonstrators persist, they will be apprised that failure to discontinue the unlawful activity may result in disciplinary action including suspension, expulsion or arrest. Except in extreme emergencies, the President will be consulted before such disciplinary actions are taken.
5. After consultation with the President, Chief of Police, Assistant to the President and Vice-President for Student Services, the need for an injunction and arrest will be determined.
6. If determination is made to arrest the demonstrators, they shall be informed of the charges.
7. If possible, identification of demonstrators should be secured as soon as possible. Video and photographs of the event shall be done by the MUW Police Department for evidentiary purposes.

It shall be the responsibility of MUW Police Department to immediately notify the Assistant to the Vice-President whenever violations of University-wide regulations occur. It should be assumed that minor infractions of these rules will not involve personnel other than those in the MUW Police Department. What is intended are large-scale violations involving crowds and/or violence, or the threat thereof, and may not involve buildings or other physical facilities. Whenever students are involved in any disturbance, the Vice-President for Student Services shall be contacted.

Exhibit 5: Civil Disorders Plan

Aircraft Crash on Campus

1. Contact 911and the MUW Police Department @ 662-241-7777 immediately.
2. Immediately take cover under tables, desks and other objects that will give you protection against falling glass or debris.
3. After the initial explosion, be alert for secondary explosions.
4. If necessary, or when directed to do so, activate building fire alarm. If no alarm, contact the MUW Police Department to assist with the evacuation by mobile communications or bull horn.
5. Assist handicapped individuals in exiting the building. DO NOT USE ELEVATORS IN CASES OF FIRE AND TORNADO.
6. Once outside, move at least 500 feet away from building.
7. Report to your designated area and stay until a head count is taken
8. Do not re-enter building unless told by the Fire Department or the MUW Police Department.

Tornado

A TORNADO WATCH means weather conditions are favorable for tornados to develop. Stay tuned to radio or television and listed to weather bulletins. Even if the overhead is blue, a storm may suddenly appear. Occasionally, scan the horizons for the approach of dark, threatening clouds for because there may not be time for an official tornado warning. Stay ALERT for the abrupt onset of violent wind, rain, hail or a funnel-shaped cloud. Listen for sudden increase in wind noise. When in doubt, don't go out. Tornadoes are often obscured by rain or dust. Some occur at night.

A TORNADO WARNING means a tornado has been sighted or indicated by radar. If the tornado is nearby, seek inside shelter immediately, preferably in a storm cellar, underground excavation, or steel-framed or concrete-reinforced building.

1. When a tornado warning is issued that may impact the MUW campus or the immediate vicinity, the sirens will be activated. Campus police will make an announcement over the vehicle's PA system and seek cover as soon as possible.

2. Take Shelter

1. Move to the lowest possible level where you will be safest from flying debris, such as
in a basement. If there is not a basement, seek shelter in a small interior room, such as
closet or bathroom, in the middle of the building.
2. Stay away from windows and outside walls.
3. Manufactured office units are particularly vulnerable to destructive winds. Seek refuge
in a sturdy building or as a last resort, in a ditch, culvert or ravine.
4. Avoid large open rooms such as auditoriums or gyms.
5. If you are outside or in your vehicle, go immediately to a basement of a nearby sturdy
building. If you can't find shelter, lie flat in a low spot using your arms and hands to
protect your head and neck.

Ice Storm

1. Personnel must be prepared to operate without electricity.
2. Vehicle chains and other emergency gear may be available at Facilities Management, but only
after needed supplies are issued to Facilities Management emergency response personnel.
3. Some heating and cooking equipment may function without electricity.

Hurricane

1. For preparation, when media is indicating an approaching hurricane, prepare buildings and secure outside furniture as best as possible. Eliminate any possible flying debris.
2. If caught in a hurricane, take shelter, stay away from windows, but be aware of possible flooding and water entering the building.

Flood

1. If water enters a building, turn off all utilities. Disconnect electrical appliances, but don't
touch any electrical equipment if it is sitting in water or the floor is wet
2. Evacuate to higher ground.
3. Never attempt to cross a flooded area, either driving or walking.

Earthquake

1. Take refuge beneath a desk or table.
2. Stay away from windows, shelving or large freestanding furniture.
3. If outside, move to an open space away from buildings, light poles, power lines and trees.
4. If driving, stop the vehicle away from buildings, power lines, bridges and overpasses.

After any natural disaster:
* Stay in shelter until given further instructions from authority.
* Be aware of possible hazards in the area (broken glass, down power lines and
un-sturdy structures).
Back to top

Plan for Possible Contingencies after an Emergency

1. Failure of communication: telephones
2. Interruption of utilities: electric power, water, gas, sewage
3. Death, injured or sick people
4. Structural damage to buildings: collapse, glass, blast fire
5. Fires: availability of water or water pressure
6. Lack of shelter, food, water or medical attention
7. Failure of transportation: roads, fuel shortage
8. Influx of off-campus persons
9. Radiological, chemical or biohazard communication

Exhibit 6: Inclement Weather Operating Assignments

Back to top

PERSON WITH SPECIAL NEEDS

Persons with special needs, such as a disability or medical condition, may not be able to quickly respond without extra assistance. If this is your case, contact your supervisor and building representative to inform them of any special needs. It is also a good idea to inform a co-worker in your direct work area of assistance you may need in an emergency situation.

If a person is not able to evacuate the building:
- Stay in place unless danger is imminent. Remain in room with an exterior
window and a telephone, closing the door if possible.
- Move as far away from the source of danger as possible (ex. other end
of building or area farther away).
- If moving away from the danger is not possible, seek an area of refuge t hat:
- has telephone communication
- is under a sprinkler system
- has fire rated doors, walls, or ceilings if available.
Back to top

TRAINING

MUW personnel will be trained or instructed in their assigned duties when hired and periodically thereafter. All students will receive information regarding this policy upon enrollment.
Back to top

REVIEW

The Emergency Operations Plan will be reviewed and updated as needed by the Chief of Police, Director of Facilities Management and Vice-Presidents. Exhibits will be reviewed no less frequently than once a year or updated as necessary.

For further information or explanation of duties under this plan, contact the Chief of Police.
Back to top

Campus Closing/Evacuation

A campus closing or evacuation, along with an expected time length or criteria for return, will be decided by the university president.

Notification will be through the normal administrative structure and/or the MUW Emergency Communication System. Also, all MUW students are required to have an email address as another communication channel about such matters. Public announcements are made via appropriate local media sources and campus website. The Public Affairs office is responsible for communicating with the media following appropriate coordination with the President's office or the Incident Command Center.

Critical personnel may be required to remain on campus or return to campus before it is officially re-opened. Critical personnel have been predetermined by each Division Vice-President and identification cards have been made for each of them indicating their role by the color of the bar on the Identification Card.
Back to top

Campus Emergency Resource Team (CERT) – Unrestricted access to the campus in the event of an emergency. These personnel are identified by the yellow bar on their ID cards.
Back to top

First Responders to emergency – The first responders are the only personnel allowed
access to controlled areas during or after an incident. These personnel are identified by a
red bar on their ID Card. These personnel belong to all organizations
of the university and fall into the below basic categories:

Maintenance personnel
Police personnel
Custodial personnel
Utility personnel
Facility management

If mass evacuation is necessary, the Incident Commander will advise the Chief of Police. The police shall request assistance from other emergency service units as required.
Back to top

RECOVERY

Access to Emergency Area

After an emergency incident or campus evacuation/closing, any person without proper credentials seeking access to campus or the emergency scene area, should report to the Staging Area and then to McDevitt Hall to request proper identification for entry and instructions for recovery efforts. The ID Services Coordinator shall obtain telephonic approval from the Incident Command Center, where the Community Emergency Response Team is located before providing any Emergency Response Personnel Card.

Recovery Goals

Short and long term recovery goals for a major incident will be determined through the Incident Command System (ICS). After a 24 hour period and if operations are not totally back to normal, an updated Incident Action Plan (IAP) will be developed by the Incident Command. The updated IAP will set priorities and objectives, present considerations, identify and locate needed resources and adopt an overall strategy for recovery.

To ensure response to a specific building/department recovery concern, contact the Incident Command and that information will be relayed to the Operations Section Chief.

Exhibit 7: MUW Emergency Response Personnel Access Card
EXHIBITS

1. MUW ICS for Major Incidents
2. Emergency Service Unit Heads and Responsibilities and Emergency Contact Information
3. Incident Commander Responsibilities
4. Fire/Life Safety Plan
5. Civil Disorders Plan
6. Inclement Weather Operating Assignments
7. MUW Emergency Access Cards
8. Protocol for standing up the Incident Command Center and Activating the Campus Emergency Resource Team

EXHIBIT 1

MUW ICS Organizational Chart for Major Incidents

Incident Commander

Liaison Officers

 Agency Representatives

Public Affairs & Assistants

Emergency Services 

Incident Commander – directs and/or controls resources by virtue of explicit legal, agency, or delegated authority; responsible for all aspects of the re, including developing incident objectives and managing all incident operations; set priorities and defines ICS organization for the particular response.

Liaison Officers – contact for assisting and/or cooperating Agency Representatives.

Agency Representatives – in many multi-jurisdictional incidents, an agency or jurisdiction may send a representative who is not on direct tactical assignment, but is there to assist in coordination efforts; reports to the liaison officer.

Public Affairs and Assistants – develop and release information about the incident to the news media, to incident personnel and to other appropriate agencies and organizations.

Safety Officer – develop and recommend measures for assuring personnel safety and to monitor and/or anticipate hazardous and unsafe operations.

Emergency Services Units – Communications, Housing and Feeding, Medical and Health, Facilities Management, Public Information and Assistance, Resources Management, Safety and Environmental.

Operations – management of all operations directly applicable to the primary mission. Determine any support needs for equipment, feeding, sanitation and security.
Planning – collection, evaluation, dissemination and use of information about the development of the incident and the status of resources.
Logistics – responsible for providing facilities, services and material in support of the incident. Assign work locations and preliminary work tasks.
Finance/Administration – all financial, administrative and cost analysis aspects of the incident and for supervising members of the Finance/Administration Section.

EXHIBIT 2

Emergency Service Unit Head Responsibilities:

▪ Appointment of their alternates.
▪ Staffing an emergency crew for their unit and maintaining a current roster of the crew.
▪ Preparation of a practical plan of emergency action.
▪ Maintaining liaison with various community resources within their specialty for
efficient mutual aid.
▪ Adequate up-to-date training or indoctrination of the emergency crew.
▪Training programs shall be conducted periodically by all unit heads to assure
that everyone know their emergency assignments and are competent to complete
them.
▪ Unit heads shall prepare written instructions for use by their personnel in emergencies.
(copies of which shall be available to the Emergency Operations Coordinator)
Back to top

MUW EMERGENCY CONTACT INFORMATION

Allegra Brigham
Office: 662-329-7100
Cell: 662-386-7249

Perry Sansing
Office: 662-329-7104
Cell: 662-889-1998

Nora Miller
Office: 662-329-7145
Cell: 662-251-9718

Kennedy E. Meaders
Office: 662-329-7435
Cell: 662-889-0006

Dewey Blansett
Office: 662-329-7396
Cell: 662-889-8958

Anika Perkins
Office: 662-329-7124
Cell: 662-242-3689

Cindy Lawrence (Emergency Management)
Office: 662-329-5110
Cell: 662-386-5937

EXHIBIT 3

Incident Commander Responsibilities

Designate – the location of the Incident Command Center (ICC). Normally, this location will be in McDevitt Hall, the 1st Alternate location, depending on the incident will be in Welty Hall and the 2nd Alternate location, also depending on the incident will be in the Hogarth Student Center.

Maintain records in the Incident Command necessary to keep the Emergency Operations Plan current. This includes updated personnel rosters and other pertinent information and procedures.

Revise the policy as required and appropriately distribute the revisions.

Inform agencies external to the University as early as possible of pending emergencies and request their assistance. The decision for this action shall be made in consultation with others, as deemed appropriate, to determine if the emergency is o sufficient magnitude to request special outside assistance.

Ensure that liaison officers indicated on Exhibit 2 are listed with the outside agencies.

Notify the Emergency Services Units (see Exhibit 2) and the persons listed below.

Staff the Incident Command (IC) as appropriate to the emergency situation.

Maintain the telephone numbers current in the Incident Command (IC).

Notify or request assistance from the Emergency Operations Coordinators listed on Exhibit 2.

Announce a "Declaration of a Campus State of Emergency" when declared by the President

Notify other local and state officials when appropriate of the emergency.

EXHIBIT 4

Fire/Life Safety Plan

Fire Safety

The MUW Police Department works closely with Facilities Management as well as the Columbus Fire Department. The goal of the MUW Police Department and Columbus Fire Department is to educate MUW community about fire and life safety, to prevent fire emergencies and to reduce alarms.

Fire Statistics

In accordance with the Higher Education Opportunity Act of 2008, Mississippi University for Women is providing mandatory fire safety information as part of its Annual Report. All reports of fires and fire alarms are maintained in a database within the MUW Police Department and can be viewed at www.muw.edu/publicsafety at anytime. Data collected includes, but is not limited to, the building name, alarm location, time and date, the number and cause of each fire, any and all injuries, any fatalities and dollar values for property damage by the fire.

Description of Student Housing Fire Systems

Every University student residence has:

▪ An interior alarm in each room, hallway and lobby areas. They are smoke and heat detectors. The detectors are auditory and visual with strobes.

▪ There is a yearly inspection of all fire alarms and sprinkler system and all fire suppression equipment all records of the tests are keep at Facilities Management.

▪ The fire alarm panel triggers a first alarm directly to the police department, who in turns, contacts the Fire Department.

▪ Sprinkler systems are not in every building. Please see the following:

Columbus Hall, Hasting/Simmons, Kincannon, Jones and Grossnickle have a sprinkler system.
Callaway Hall does not have sprinkler system.
Columbus and Grossinickle have fire doors.

Fire Safety Policies and Procedures

Fire and Safety Equipment

The State Fire Code prohibits anyone from tampering with fire and safety equipment in the residence halls or in any campus building. Tampering includes pulling false fire alarms, discharging fire extinguishers, removing exit signs, and interfering with smoke detectors. Interference with smoke detectors mandates immediate attention. Students responsible will be assessed for damages and for the hourly rate of the repair person's labor. All violators are subject to disciplinary action and possible criminal prosecution. The maximum civil penalty for malicious use of fire and safety equipment will be enforced.

Fire Drill Procedures

MUW residence halls are required to conduct periodic fire drills each semester. Failure to respond appropriately to fire alarms will necessitate the scheduling of additional drills and disciplinary action against the resident (s) involved. If a resident fails to respond to a fire alarm, he/she may incur a fine as well as be subject to further disciplinary action. Community Living Staff and University Police reserve the right to enter student room to locate the source of the problem and to ensure that everyone has evacuated the building. The number of fires drills held the previous year was 12. 2 Fire drills per year conducted by 6 residence halls.

In Case of Fire:

§ SOUND THE FIRE ALARM

§ EVACUATE THE BUILDING

§ CONTACT 911 AND THE MUW POLICE DEPARTMENT @ 662-241-7777.

Students are given planners that outline our fire safety procedures and evacuation procedures. Each Community Advisor also covers this information in their first floor meetings of the school year.

Students are also given information if a fire is in their room or in the hallway, this to, is covered in the planner.

The "You Are Here" diagram is on the back of each door in the halls.

All Residence Life Staff are required to go through Fall and Spring training. Part of these training periods, Residence Life Staff focus on fire safety. We cover this each student staff and professional staff.

FIRE SAFETY PRECAUTIONS

Keep doorways, corridors and stairwells clear and unobstructed. Keep the fire doors closed.

Make sure that all electrical appliances and cords are in good condition and UL approved.
Do not overload electrical outlets. Use fuse-protected multi-outlet power strips and extension cords when necessary.

Extinguish all smoking materials properly and thoroughly.

Never store flammable substances in your room or apartment. Unauthorized use of candles and live holiday decorations is not permitted in University buildings.
CODE 2006 IFC SECTION 308

Be aware that transmitting a false alarm is a criminal offense that endangers the lives of both building occupants and emergency personnel. It is also an offense to prop open fire doors or to tamper in any way with alarm equipment, electromagnetic locks, or other safety devices or to block or obstruct paths of egress.
Back to top

WHAT TO DO IN CASE OF FIRE

If you discover a fire in a campus building:

▪ Immediately pull the nearest fire alarm as you exit the building.

▪ When evacuating the building, remember to feel doors before opening them to be sure that there is no fire danger on the other side. If you must enter a smoke-filled room or hallway, stay low, keeping one hand on the wall to avoid disorientation and crawl to the nearest exit, keep your head near the floor.

▪ Once your are safely away from danger, call 911 and 662-241-7777 to report the fire.

▪ Leave the building at once but stand by to direct emergency teams to the location of the fire.
Note: If a member of the MUW community finds evidence of a fire that has been extinguished and the person is not sure whether Police or Fire has already responded, that person should notify the Police or Fire, who will investigate and document the incident.

FIRE RESPONSE DOS AND DON'TS

▪ DO treat every alarm as an emergency. If an alarm sounds, exit the building immediately.

▪ DON'T assume that a fire alarm is a drill or test. All building alarm systems are tested as required by law, but these tests are announced in advance.

▪ DO remain in your room if you cannot get out of the building because of heat or smoke. Call the POLICE and FIRE right away. Keep the door closed and wait for assistance from the Fire Department. If smoke is entering around the door, stuff the crack under the door with sheets, clothes, or blankets. If possible, open the window and wave a brightly colored garment or towel from your window---the Fire Department will be looking for this sign.

▪ DO close the door behind you if it is safe to leave your room.

▪ DON'T waste time collecting personal valuables. Take your keys so that you can reenter your room if exit from the building is not possible.

▪ DON'T use an elevator during a fire emergency: ALWAYS USE THE STAIRS
Back to top

PREPARATION

New construction and renovation projects
♦ All construction and renovation projects will be planned and carried out in compliance
with applicable codes along with any other needed fire/life safety features to minimize
danger should a fire occur.
♦ Do not make any structural changes to a building or room without notifying Facilities
Management.
♦ No changes in occupancy, the use, or materials used/stored in a building without
evaluation of the fire protection system for its capability to protect occupants and
equipment.

Equipment
♦ Do not alter, tap into, or block any part of the fire equipment or alarm system.
♦ Fire Extinguishers:
- Be familiar with fire extinguishers locations in your work area.
- Only use extinguishers if you are trained and comfortable in doing so
-Never place yourself or others in unnecessary danger.
-Report the fire to 911 and the MUW Police Department or activate a pull station before attempting to extinguish a fire.
- To move an extinguisher to a new location or report a missing or damaged
extinguisher, contact Facilities Management or MUW Police Department.

♦ Hydrants
- Do not park bicycles, motorcycles or automobiles within 15 feet.
♦ Alarm System
-Several types of detectors are in use to activate the alarm system: smoke detectors
duct detectors, heat detectors and water flow detectors. Each serves a specific purpose
to activate the alarm system and signal MUW Police that an emergency exists.
♦ Sprinkler System
- Sprinklers are only activated in sensing heat in their specific area
- Do not alter sprinkler heads in any way.
- To ensure sprinklers are effective in the event of a fire, maintain at least 18" of
clearance between any storage items and the sprinkler head.
- Never hang objects, cords, or signs from a sprinkler head.
♦ Pull Station
- Manually activates the alarm system; the sprinkler system will not automatically
activate if pulled.

♦ Inspections, testing and recharging

- Fire equipment inspections and testing will be conducted on a regular basis.
- Inspection reports can be obtained through the Facilities Management.
- Fire extinguishers must be recharged after each use. Facilities Management should
be contacted when a fire extinguisher is discharged or loses pressure.
- Monthly fire extinguisher checks should be conducted by building representative
in accordance with instructions provided by Facilities Management.
Egress
- Be familiar with an evacuation route from your work area or building. An alternate
route should also be identified (windows, balconies, escape ladders).
- All routes of egress (stairs, hallways, doors, escape ladders, intervening rooms) must
be clear and unobstructed at all times, clearly marked and well lit and unlikely to expose
evacuating occupants to additional hazards.

- Do not store combustible material such as paper, wood or cardboard in mechanical
rooms.
- Do not block access to electrical panels or fire alarm pull stations.
-Do not block any exit that is necessary to exit the building. Any locked door
required for emergency egress must be equipped with panic hardware to allow
building occupants to egress in an emergency.
-Powered exit signs should remain operable at all times. Inoperable exit signs
should be reported to Facilities Management.
Training
- Training for employees on the proper use of a fire extinguisher is available through
Facilities Management and the Columbus Fire Department.
- Bi-annual training for students and occupants of residence halls will be provided by
the Columbus Fire Department.
- Training and awareness may be conducted in a variety of ways: MEMO adds, sidewalk
messages, room mock ups, evacuation drills, CA training, hazard awareness, flyers,
safety bulletins on the police department website @ www.muw.edu/publicsafety.

RECOVERY

- Follow all orders from Fire Department personnel.
- MUW Police Department will secure the area and help prevent any unauthorized entry
- or looting when necessary.
- Occupants must receive permission from the Fire Department before re-entering the
building.
Back to top

REVIEW

The Fire/Life Safety Plan shall be reviewed and updated by the Chief of Police and Director of Facilities Management during the annual review of the Emergency Operations Plan.

EXHIBIT 5
Civil Disorders

1. Interference with Peaceful Campus Activity

The President has delegated to certain campus officials the authority to maintain order on the Mississippi University for Women Campus. This delegation of authority empowers these officials to order any person to leave the campus who is committing an act likely to interfere with peaceful campus activities. Any person who fails to leave the campus when ordered to do so by the President or any of the designees shall be subject to arrest.

2. Jurisdiction

a. The Board of Trustees of the State Institutions of Higher Learning has management
control of Mississippi University for Women and its property. Mississippi
Constitution §213-A; and §37-101-1, Mississippi Code Annotated, 1972.
b. The Board has the "power and authority to prescribe rules and regulations for policing
campus and all buildings, to authorize the arrest of all persons violating on campus
any criminal law of the state and to have such law violators turned over to the civil
authorities." §37-101-15 (c), Mississippi Code Annotated, 1972.
c. The Board is authorized and empowered to enact traffic rules and regulations for
control, direction, parking and general regulation of traffic and automobiles on the
campus and streets of Mississippi University for Women. §37-105-1, Mississippi
Code Annotated, 1972.
d. The security and law enforcement officers appointed by the President of Mississippi
University for Women, or any peace officer or highway patrolman of this state, are
vested with the powers and authority to perform all duties incident to enforcing such
rules and regulations as may be enacted under §37-105-1, including the arrest of
violators. §37-105-3, Mississippi Code Annotated, 1972.
e. Any act which, if committed with the limits of a city, town or village, or in any public
place, would be a violation of the general laws of the state, shall be criminal and
punishable if done on campus, grounds or roads of Mississippi University for Women.
§37-105-9, Mississippi Code Annotated, 1972.
f. The peace officers appointed by the President of Mississippi University for Women
are vested the powers and subjected to the duties of a constable for the purpose of
preventing and punishing all violations of law on Mississippi University for Women
grounds and for preserving order and decorum thereon. §37-105-9, Mississippi Code Annotated, 1972.
g. The Board (IHL Policy #1106), separately from the criminal statues of this State,
under its constitutional and inherent authority to manage and control Mississippi
University for Women and its property "prohibits the possession of pistols, firearms,
or weapons in any form by any person other than duly authorized law enforcement
officials, institutional security officials and other authorized persons regardless of
whether such person possesses a valid permit to carry pistols, firearms or weapons."
h. The Board has delegated management and control of Mississippi University for
Women to the President of Mississippi University for Women. (IHL Policy #201.
0605 B).
i). The President of Mississippi University for Women has issued policies implementing
the university's management and control of certain activities on campus (Please see
University Policies and Procedures and Student Handbook).
Back to top

EXHIBIT 6

INCLEMENT WEATHER OPERATING ASSIGNMENTS

Unit Assignment

Facilities Management Organize a field response from your office to:

a. Assist the Incident Command in passing out emergency response badges for campus access to personnel who are granted access by the Incident Commander.

b. Assess all damaged structures and determine if it is safe to
occupy and develop a mitigation and restoration plan for each.

c. Secure damaged buildings to preclude further damage and evaluate water damage.

d. Coordinate campus restoration of utilities, facilities and roads
among other departments on campus.

MUW Police Keep Administration updated on street/highway conditions. Control all traffic coming on campus.

Residence Halls Clear doors, hand rails and appropriate sidewalks adjacent to residence
halls.

Hogarth Student Union Clear doors, hand rails, steps of the Union

EXHIBIT 7

EMERGENCY ACCESS CARDS

When a campus incident occurs and an emergency is declared resulting in a total or partial campus evacuation/closing, emergency access cards may be necessary for entry into the area. Emergency response personnel that is not properly credentialed and have a need to enter the area as determined by the Incident Commander of MUW, should report to McDevitt Hall. Instructions and a MUW emergency access card will be issued for safe recovery efforts.

Designated MUW and external personnel may be issued temporary emergency access cards to gain access to the affected area to accomplish their business. These individuals will have immediate access to evaluate the conditions affecting their departmental area or field of work.

This procedure is necessary to minimize the congestion, to protect lives and to secure property, while facilitating a quicker restoration for safe operating conditions.

Front Side (Yellow Bar)

MISSISSIPPI UNIVERSITY
FOR WOMEN

EMERGENCY REPONSE PERSONNEL
ACCESS CARD #123

Authorized by:
Incident Commander

Back Side

This card authorizes holder access to the Incident Command Center
and entire campus. ONLY authorized emergency personnel may use
this card. This card may be revoked at any time and must be returned to
the Mississippi University for Women Police Department at
the conclusion of the emergency.

MUW POLICE DEPARTMENT, McDEVITT HALL
1100 COLLEGE STREET, W-459
COLUMBUS, MS. 39701
(662) 241-7777

Front Side (Red Bar)

MISSISSIPPI UNIVERSITY
FOR WOMEN

EMERGENCY REPONSE PERSONNEL
LIMITED ACCESS CARD #123

Authorized by:
Incident Commander

This card authorizes holder access to MUW during an emergency.
The holder of this card ONLY has access to the campus.
This card may be revoked at any time
and must be returned to the Mississippi University for Women Police
Department at the conclusion of the emergency.

MUW POLICE DEPARTMENT, McDEVITT HALL
1100 COLLEGE STREET, W-459
COLUMBUS, MS. 39701
(662) 241-7777

Authorized by:
Incident Commander

EXHIBIT 8

MISSISSIPPI UNIVERSITY FOR WOMEN

Protocol for standing up the Incident Command Center
and Assembling the Campus Emergency Resource Team (CERT)

The following events will almost always dictate a need to assemble the CERT

● Death or serious injury of a student (s) on the campus or involved in a University event.
● Death or serious injury of a faculty/staff (s) on the campus or involved in a University event.
● Fire – particularly in a residential facility.
● Severe weather that could put life or property at risk- wind, flooding, ice,
● Bomb Threat
● Terrorist Threat
● Explosion on or near the campus.
● Threat posed by a chemical or toxic release of any kind on or near the campus.
● Notification of pandemic illness.

General Considerations for assembling the CERT

● Any incident that poses a potential threat to the life or safety of members of the campus community.
● Any incident that raises expectation that classes should be suspended or other disruption of normal University activities.
● Any incident that has a high potential for media scrutiny/interest – calling for some type of response from the University, i.e., the need to dispense correct information and to dispel rumors.
● Any incident that has the potential to alarm parents or other external constituency group – calling for some type of response from the University.
● The decision to stand up the Incident Command (IC) and assemble the CERT needs to made expeditiously, but not always immediately. Consultation with others may be appropriate.
● With each incident, these decisions call for high level professional judgment and discretion in making the right call. We should always err on the side of caution. If in doubt, assemble the team.
Back to top

Steps for Notification and Decision-making

1. MUW PD calls the members of the CERT to report a serious incident on campus.
2. If the CERT members perceives the need to stand up the Incident Command (IC) and assemble the CERT, the Chief of Police (Incident Commander) will be contacted for final decision to open the Incident Command (IC).
3. The Campus Emergency Resource Team leaders are responsible for making the contacts with the appropriate members of the CERT and opening the Incident Command (IC).
4. The Incident Commander is responsible for making the contacts with President about the incident and informing him/her about the decision to stand up the Incident Command and assemble the CERT members.

Incident Command Center Authority- Incident Commander

The President of the Mississippi University for Women directed a delegation of authority to be in effect when the Incident Command Center is in operation. When the CERT is activated and the members report to the Incident Command (IC), operational control of the emergency situation becomes the responsibility of the designated Incident Commander, listed below in hierarchical order and determined by who is present in the Incident Command.

1. Chief of Police
2. Dewey Blansett, Director of Facilities Management
3. Melanie Freeman, Director of Human Resources
4. Sirena Parker, Director of Housing
5. Angie Atkins, Director of Resources Managment
5. Susan Lollar, ID Services Coordinator
6. Sherry Honsinger, Administrative Assistant/Records Keeper/MUW Police Department
Back to top